Cara Membuat Mail Merge pada MS Word dengan Data dari Excel

Anda ingin mencetak beberapa dokumen yang berasal dari satu dokumen word yang sama tapi beberapa isinya berubah-ubah seperti nama, alamat, dan cabang?

Jawabannya adalah fasilitas Mail Merge. Dan fasilitas ini adalah salah yang paling banyak digunakan oleh diantaranya oleh para sekretaris dan admin untuk membuat surat undangan, membuat sertifikat, amplop, dan lain-lain.

Sebagai contoh untuk artikel ini, penulis akan mengirim laporan bonus bulanan buat para sales. Data sumber akan menggunakan data dari Excel 2010 dan aplikasi Word juga versi 2010.
  1. Jalankan apikasi Excel, dan buat worksheet dengan data seperti terlihat pada gambar berikut. Namakan file tersebut data_input.xlsx. File tersebut juga dapat Anda download dari link disini.



  2. Buat dokumen word sebagai dasar untuk mail merge ke dokumen Excel di atas. Dokumennya dapat Anda download disini.



  3. Pada menu bar (ribbon) dokumn Word, klik tab Mailings.



  4. Pilih menu Select Recipients | Use Existing List..., dan ambil file Excel yang telah Anda buat atau download tadi.



  5. Pada dialog Select Table, pilih Sheet1$ dan klik OK. Kita pilih Sheet1 karena kebetulan data yang saya masukkan berada di sheet pertama.



  6. Perhatikan bahwa beberapa menu mail merge yang sebelumnya tidak aktif sekarang menjadi aktif. 
  7. Tempatkan cursor pada bagian entri Nama, dan pilih menu Insert Merge Field | Nama.



  8. Field Nama akan dimasukkan ke dokumen dengan format <<Nama>>.



  9. Dengan cara yang sama masukkan Periode, Nama, Periode dan Jumlah Bonus pada dokumen tersebut.



  10. Sekarang kita akan coba lihat dokumen yang digabungkan dengan data tersebut. Klik tombol Preview Results.



  11. Terlihat dokumen sudah tergabung, coba lakukan navigasi data dengan mengklik panah kanan / kiri di group Preview Results.



  12. Sekarang Anda siap mencetak atau mengirimkan dokumen ini. Untuk mencetak dokumen, klik menu Finish & Merge | Print Documents... dan ikuti langkah print seperti yang biasa Anda lakukan.



  13. Selesai.

26 comments:

  1. terima kasih,
    info nya mantaps!
    bisa dicoba!

    ReplyDelete
    Replies
    1. Sama-sama. Senang bisa bermanfaat. Jika ada saran dan masukan bisa dialamatkan ke twitter kami @BelajarExcel atau user group facebook kami di https://www.facebook.com/groups/belajarexcelinfo/.

      Terima kasih!

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  2. gan mau nnya ketika mailing kok format Rp nya gak ikut masuk..?

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  3. thnks gan
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  5. Mantap Gan,,, makasih,,,,,
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