Jawabannya adalah fasilitas Mail Merge. Dan fasilitas ini adalah salah yang paling banyak digunakan oleh diantaranya oleh para sekretaris dan admin untuk membuat surat undangan, membuat sertifikat, amplop, dan lain-lain.
Sebagai contoh untuk artikel ini, penulis akan mengirim laporan bonus bulanan buat para sales. Data sumber akan menggunakan data dari Excel 2010 dan aplikasi Word juga versi 2010.
- Jalankan apikasi Excel, dan buat worksheet dengan data seperti terlihat pada gambar berikut. Namakan file tersebut data_input.xlsx. File tersebut juga dapat Anda download dari link disini.
- Buat dokumen word sebagai dasar untuk mail merge ke dokumen Excel di atas. Dokumennya dapat Anda download disini.
- Pada menu bar (ribbon) dokumn Word, klik tab Mailings.
- Pilih menu Select Recipients | Use Existing List..., dan ambil file Excel yang telah Anda buat atau download tadi.
- Pada dialog Select Table, pilih Sheet1$ dan klik OK. Kita pilih Sheet1 karena kebetulan data yang saya masukkan berada di sheet pertama.
- Perhatikan bahwa beberapa menu mail merge yang sebelumnya tidak aktif sekarang menjadi aktif.
- Tempatkan cursor pada bagian entri Nama, dan pilih menu Insert Merge Field | Nama.
- Field Nama akan dimasukkan ke dokumen dengan format <<Nama>>.
- Dengan cara yang sama masukkan Periode, Nama, Periode dan Jumlah Bonus pada dokumen tersebut.
- Sekarang kita akan coba lihat dokumen yang digabungkan dengan data tersebut. Klik tombol Preview Results.
- Terlihat dokumen sudah tergabung, coba lakukan navigasi data dengan mengklik panah kanan / kiri di group Preview Results.
- Sekarang Anda siap mencetak atau mengirimkan dokumen ini. Untuk mencetak dokumen, klik menu Finish & Merge | Print Documents... dan ikuti langkah print seperti yang biasa Anda lakukan.
- Selesai.
terima kasih,
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Sama-sama. Senang bisa bermanfaat. Jika ada saran dan masukan bisa dialamatkan ke twitter kami @BelajarExcel atau user group facebook kami di https://www.facebook.com/groups/belajarexcelinfo/.
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